Price book software for Housecall Pro: 5 options compared

Housecall Pro doesn’t ship with a real pricing engine. It gives you a price book field to fill in, and it’s on you to decide what goes in every line. That’s why so many HVAC shops end up searching for price book software instead of building 300 line items by hand on a Friday night.

There are a handful of real options. Some are subscription task libraries you plug into HCP yourself. One is HCP’s own add-on. One is a one-time rebuild service. Here’s how they actually differ, without the sales pitch.

What “price book software for Housecall Pro” actually means

Two different problems get lumped under this search term, and they’re not the same job:

A task library— pre-written flat-rate tasks and descriptions you import so you’re not writing every line from scratch.
A margin engine— something that makes sure every task in your book is priced at your actual target margin, not just copied from a generic list or guessed at.

Most tools on this list solve the first problem. Very few solve the second. That distinction matters more than any feature checklist, because a beautifully organized price book still loses you money if the margins baked into it are wrong.

The options

Profit Rhino

A flat-rate task library built specifically for HVAC, plumbing, and electrical. Solid content, mobile app, ongoing updates. It’s a subscription — check their current pricing, but shops typically report a monthly fee in the low hundreds. You still have to map their tasks into your HCP price book yourself; there’s no native HCP integration that does it for you. Best fit for larger, multi-truck shops that want an ongoing vendor relationship and are willing to pay for it every month.

Coolfront

Another established flat-rate pricing tool, popular with plumbing and HVAC contractors who came up through ServiceTitan-adjacent ecosystems. Also subscription-based — verify current pricing directly with them. Coolfront’s task library is deep, but like Profit Rhino, getting it into Housecall Pro cleanly is a manual export/import job, and the pricing logic reflects their assumptions about margin, not necessarily yours.

The New Flat Rate

A well-known name in flat-rate pricing, particularly in plumbing circles. Their model leans on percentage-based pricing tied to your labor rate. It’s a legitimate approach, but it’s another recurring cost layered on top of Housecall Pro, and again, no native HCP sync — you’re building the bridge yourself or paying someone else to.

Housecall Pro’s own price book add-on

HCP sells its own native price book add-on as a paid upgrade inside the platform. It lives right in your account, so there’s no import/export step, which is genuinely convenient. But it’s typically an extra monthly charge on top of your existing HCP subscription — check HCP’s current pricing before you commit. More importantly, it gives you a place to store pricing, not a way to know if that pricing is right. It won’t tell you your margin on a $600 furnace repair, and it won’t flag the flat-rate tasks you’ve been running at cost for two years. We cover this option in more depth in our full add-on review.

PriceTuneup

Different category entirely. Instead of a task library or a native storage add-on, PriceTuneup is a one-time rebuild: The Margin-Right Rebuild, $249. We rebuild your entire HCP price book at your target margins, done for you, not a self-serve template dump. It includes an HVAC starter task library (500+ tasks), good/better/best presets on your top 50 services, 3 months of PriceTuneup software, an annual price-review checklist with price-increase letter templates, and an import-verified clean load into HCP. Total stack value is $1,664; you pay $249 once. We take 10rebuild slots a month because it’s hands-on work.

The mechanism that makes this work on every HCP plan is a CSV round-trip. You export your current price book, we rebuild it at your margins, you import the result. No API dependency, no waiting on integration approval, no plan-tier restrictions. If your HCP account can export and import a CSV, this works.

	PriceTuneup	Profit Rhino	Coolfront	The New Flat Rate	HCP’s add-on
Pricing model	$249 one-time rebuild (optional $299/yr continuity)	Monthly subscription — check current pricing	Monthly subscription — check current pricing	Monthly/percentage-based fee — check current pricing	Extra monthly add-on charge — check HCP’s current pricing
Solves margin accuracy	Yes, rebuilt at your target margins	No, generic task pricing	No, generic task pricing	Partial, formula-based on your labor rate	No, it’s storage, not analysis
HCP integration	CSV round-trip, works on every plan	Manual import/mapping	Manual import/mapping	Manual import/mapping	Native, built into HCP
Best-fit shop size	1-4 truck HVAC/plumbing/electrical	Larger, multi-truck shops	Larger, multi-truck shops	Plumbing-heavy shops of any size	Any HCP shop wanting native storage
Lock-in	None, you own the CSV files	Tied to active subscription	Tied to active subscription	Tied to active subscription	Tied to active HCP subscription
Data privacy	Free analyzer runs in your browser, data never leaves your machine	N/A	N/A	N/A	N/A

How to choose

If you’re running six trucks and want a vendor relationship with ongoing content updates, training, and a mobile task library, Profit Rhino or Coolfront are reasonable picks and worth the subscription. If your business runs mostly plumbing work on percentage-based labor pricing, The New Flat Rate’s model might fit better than a flat task list.

If you just want somewhere to store pricing inside HCP without another login, the native add-on gets you that, but budget separate time to actually work out your margins first, because it won’t do that math for you.

If you’re a 1-4 truck HVAC shop that wants your entire price book priced at your target margin, done once, without a forever bill, that’s the gap PriceTuneupfills. You’re not managing another subscription. You’re not learning a new system. Your price book lives in Housecall Pro, same as it always did, just priced correctly. (Running one or two trucks? Our small-shop buyer’s guide digs into that math specifically.)

Frequently asked questions

Do I need special HCP permissions or API access to use PriceTuneup?

No. The whole process runs through HCP’s standard CSV export and import, which works on every plan tier. No API access, no integration approval wait.

Can I use PriceTuneup alongside Profit Rhino or Coolfront?

Yes, though most shops that bring in PriceTuneup do it to replace a task-library subscription they were paying monthly for pricing they still had to manually map into HCP.

Is the HCP native add-on worth it if I already have PriceTuneup?

Some shops use both, the add-on for the in-app pricing UI and PriceTuneupfor making sure what’s loaded there is actually priced at target margin. It’s not required either way.

What if my target margins change after the rebuild?

That’s what the annual price-review checklist and price-increase letter templates are for. You get a repeatable process to adjust pricing yourself the following year.

How long does the PriceTuneup rebuild take?

We cap it at 10slots a month so each rebuild gets real attention. Book a slot and we’ll confirm your timeline before starting.

See where your current price book is leaking margin

Before choosing anything on this list, run your current Housecall Pro price book through the free Margin Leak Finder. It runs in your browser, your data never leaves your machine, and it shows you exactly where you’re underpriced before you spend a dollar fixing it. Ready for the fix? Grab one of the 10 monthly rebuild slots for $249, backed by the 60-Day Ticket-Lift Guarantee: If your average ticket doesn't go up within 60 days of importing your new price book, we refund the full price — and you keep every file.

Book a rebuild slot Run the free Margin Leak Finder